http://www.boardmanagmentsoft.org/why-conducting-a-great-board-meeting-matters
Board management software (also called a board platform or an electronic governance solution, EGS) automates and streamlines many of the tasks of running an organization’s board. Meetings, tracking attendance and document approvals, as well as sharing meeting information online or via mobile devices are all components of a board management software. These tools help companies simplify meeting processes, and provide directors with an online platform to read the meeting’s documents and make annotations, and provide an excellent user experience in a highly efficient boardroom.
The best software for managing boards allows all meeting materials to be kept in one central place. This is different from email, which permits documents to be emailed and received back and forth, then stored as a long email thread. This ensures all documents of the board are safe and protected, with each person having access only to those documents they are allowed to view. Board members also have the option to stay updated in real time by announcing changes to the agenda of meetings, new reports and urgent company news through an easy-to-use communication tool.
The right online board management software is one that is easy-to-use and has a familiar user interface, so that users can interact with it at their own pace without needing to learn the new software or application. The solution should not be over-engineered and include features that are seldom utilized, resulting in a frustration and ineffective use of the system. An intuitive and user-friendly interface can be a significant factor in the effectiveness of a board management software solution and its acceptance by busy board members.